GENERAL ORDER NO. 3.1,1.3 - Assignment by the Clerk of the Court


a. When the Complaint or other paper commencing an action in the Chancery Division is presented for filing the Clerk of the Court shall proceed in the below specified sequence:

(i) immediately date and time stamp the documents;

(ii) affix the next sequential case number to the papers as provided in General Order 6.2(a) of the Circuit Court of Cook County;

(iii) accept and record the filing fee;

(iv) enter the names of the parties, the case number and the category of the case into the electronic data processing equipment and by random electronic process, draw the number of the calendar to which the case is assigned from the appropriate category bank;

(v) the number of the calendar to which the case is assigned, the names of the parties, the case number and the category of the case shall appear on the cathode ray tube at the assignment counter and shall be printed on a three-part form;

(vi) separate the three-part, printed form provided by the equipment, place the top sheet in the file, give the second sheet to the attorney and retain the third sheet for delivery to the judge assigned to hear the case; and

(vii) place upon the prenumbered file jacket and the first pleading filed the electronically assigned calendar number.

b. The case number, names of parties, category and calendar assignment shall be retained in the data memory banks of the electronic data processing equipment.

c. Corrections in data entries

(i) Corrections in data entries may be made by the person assigned by the Clerk to operate Chancery Division assignment terminal only after the following procedures have been complied with:

(a) the operator shall fill out the printed form giving the incorrect and proposed correct entry,

(b) the operator shall sign the form,

(c) the supervisor of the Chancery Division section of the clerk's office shall certify that the incorrect and proposed correct information is proper.

(ii) The corrected entry may then be made.

(iii) All completed corrections forms shall be delivered to the Management Committee.

(iv) All information regarding a correction including the incorrect and correct entries shall be retained in the data memory banks of the electronic data processing equipment.

[Amended, effective June 2, 1980.]